ERCSD Personnel, Policy and Communications Minutes
Wednesday, May 4, 2005 – 6:00 PM
SAU Conference Room
Present: Robin Scott, Kris Magnusson, Sally Oxnard and Greg Kann
Administration: Arthur L. Hanson
Others: Patty Lovejoy and Kim Casey
1. Call Meeting To Order: Chair Scott called the meeting to order at 6:01 PM.
2. Interview of Public Relations Firm: Three public relations firms were asked to present their credentials for providing support to help the ERCSB accomplish and implement communication goals and strategies between parents, teachers, students, administration and the community at large. The following firms were interviewed: Griffin Bodi & Krause; Jackson, Jackson & Wagner; and High Point Communications Group, Inc.
Due to time constraints, the committee decided to request approval from the full board to give them the authority to choose from one of these three firms and to spend up to $5000 for a communications audit. If the board approves up to the $5000 for the communications audit, the committee will meet on May 11, 2005 in the SAU Conference Room at 7:00 PM to further discuss which firm would be the best fit.
On a motion by Greg Kann, seconded by Sally Oxnard and unanimously voted, to return to public session at 8:40 PM. Roll call vote with all voting in the affirmative.
3. Request for EHS Exchange Student: The initial request the committee received was changed from Denmark to Thailand by the host family. The committee will recommend this request to the full board on May 10, 2005. A second request was received for an exchange student from Spain. The committee agreed that the host family must have full approval from an exchange agency by August 15, 2005 for this exchange student to attend EHS for the 2005-2006 school year.
4. Additional In-Service Day for EHS and CMS: The additional in-service day was to be used for fifth graders to step up to sixth grade at CMS on Friday, May 20, 2005. The committee asked that the superintendent try to work out a different scenario so the Coop would not have two early release days in the same week.
5. Change of Date for June Meeting – June 7th to June 8th: Because of Adult Education graduation on June 7, 2005, the PP&C will meet at 6:00 PM at EHS in Culinary Arts on June 7th for their regularly scheduled meeting.
6. Correspondence: The committee reviewed a letter from Luke Pickett and the response by Patty Lovejoy. The school district’s attorney, along with the Executive Director of the NH School Board’s Association, are in agreement that there is no violations to the New Hampshire “Right To Know” law due to the following: The “Guest Spot” that was printed in the Exeter News Letter was generated by the chair of the ERCSD Board and other board “members” could sign if they so desired.
The PP&C decided that no further action is required.
7. From the Floor: The “School Match Press Release” was reviewed and the superintendent will send this to the area newspapers.
8. Adjournment: On a motion by Greg Kann, seconded by Sally Oxnard and unanimously voted to adjourn the meeting at 9:15 PM.
Respectfully submitted,
Robin Scott, Chair