Exeter Region Cooperative School Board

Personnel, Policy, and Communications Committee Minutes

Tuesday, June 7, 2005, Room 105B (SST Building)

 

Members Present:  Robin Scott, Sally Oxnard, Kris Magnusson

Members Absent:  Gregg Kann

Administration:  Dr. Arthur Hanson

Other:  Patty Lovejoy

 

Meeting called to order at 6:08 p.m... 

 

High School Trips:  Assistant Principal Mike Monahan presented the committee with the following three future foreign language trips for approval:

1. France: Scheduled for April vacation in 2006

2. Spain:  Scheduled for April vacation in 2006

3. Britain: Scheduled for June/July (summer vacation 2006)

 

Due to scheduling difficulties students may miss one day of school on the France and Spain trip scheduled for April vacation in 2006. The foreign language teachers are asking for approval well in advance so that they will have time to supplement the cost of the trip with fundraising efforts. 

The committee recommended approval of the above trips. A condition was requested by the PP&C Committee to recommend approval for the Britain trip on the condition that only students returning to Exeter High School would be allowed to participate. Motion by Kris Magnusson and second by Sally Oxnard.   Motion to full Board

Griffin Bodi & Krause PR Firm-Letter of Engagement.   Committee reviewed and discussed letter of engagement from Griffin Bodi & Krause. The professional services for the Communication Audit will be $5,000.00, excluding customary out-of-pocket expenses (postage, media). Committee approved terms. Motion by Sally second by Kris Magnusson.

 

Review of policy for High School Seniors moving: As policy presently states that a student must have “senior status”.  The criteria is met by maintaining residence in the SAU for the first quarter of the school year (second week in November). If the student meets the criteria they will be able to complete their senior year at EHS without residential status.

 

From the Floor:  The following topics were discussed from the floor:

 

    1. The policy for a Board member to respond to E-Mails is 48 hours. This policy is used for teachers responding to parents.  Board members are not

obligated to respond to E-Mails when they are copied (Cc:).

 

    1. The need for a high school activity late bus was suggested. Previously, there was not enough interest or demand to continue having one. The committee is looking into reinstating it with the assistance of a student survey.

 

    1. The committee would like to investigate what current research says about starting school later for high school students. This would be a good time to begin the conversation with the building of the new high school 

 

Patty Lovejoy gave the committee a brief overview of the policies that are presently undergoing first and second readings. A policy on tutoring will be tabled until the fall so that Cooperative Principals can present their recommendations on this issue.  

 

Meeting adjourned at 6:55 PM.  Motion by Kris Magnusson and second by Sally Oxnard.

 

Respectfully submitted,

Robin Scott, Chair PP&C Committee