Exeter Region Cooperative School District

Personnel, Policy and Communications Committee

Meeting Minutes

August 24, 2005

 

Meeting Location: SAU Office: 24 Front Street; Exeter

 

 

The following members were present:

Kris Magnusson, Chair

Ray Truman

Robin Scott

Greg Kann

 

The following administration was present:

Skip Hanson

Victor Sokul

 

Guests:

Mark Bodi of Griffin Bodi Krause, Inc.

John Hazekamp

 

I.  At 7:05 PM Kris Magnusson called the meeting to order followed by the Pledge

of Allegiance.

 

II. Communications Audit Update

Mr. Mark Bodi from Griffin, Bodi & Krause, provided an update to the committee. This included:

• Meeting with four reporters from the print media
• Finalizing a review of the web site

All is proceeding well, and tentative plans are for a final report on September 28, 2005.  Although review of aggregate print data might suggest strained relations with local media, local reporters said communications was very good.  Robin suggested that relations were improving since Patty Lovejoy and Dr. Skip Hanson started meeting regularly on Friday mornings with local media.

 

III. Discussion of PP&C Goals from last year, 2004-2005

Committee discussed the status of last year's goal status with Skip Hanson and Victor Sokul.

Goal 8: This Goal has to do with the drug and alcohol policies. Victor Sokul will present the status on September 28, 2005.

Goal 3: This goal has to do with staff responding to email.  Victor Sokul will present the status on September 28, 2005.

Goal 4: This goal has to do with weighted grades.  Victor Sokul will present the status on September 28, 2005.

Goal 5: This goal has to do with methods of communication. Tom O'Malley and Peter Stackhouse will present on September 28, 2005.

 

IV.              Discussion of the 2005-2006 goals and SAU and EHS goals

Kris asked Victor if he had any Exeter High School goals this committee should consider.  Victor is working hard to understand policies in place but stated his top goals were: 1. Exeter High School transition, 2. School in Need of Improvement, and 3. Curriculum related goals. 

 

Kris asked Skip if he had any goals this committee should consider.  He stated that the SAU goals included integrating technology assessment with decision-making.  For example, when administrators and 40 teachers attended the HOPE Institute, they learned about data goals.  The idea is to look at data of test scores to formulate instructional goals.  There is a ton of data and the hope is to stream line this data into the QSP (Quality School Portfolio) and integrate all student data. 

 

The committee then collaborated on the following proposed goals for 2005-6.

1. Continuation of 2004-2005 Goals (#2, 3, 4, 5, 8 and 9).
2. Implement video streaming of monthly school board meetings and deliberative session by January 2006 (This must be evaluated by Finance Committee)
3. Conduct Griffin, Bodi & Krause type of teacher communication audit survey annually for three consecutive years, to be administered in April with results presented to full Board at May meeting.
4. Post on the SAU16 website school board and sub committee agendas.
5. Present completion document or status of all Committee goals by June Board meeting to be used in goal setting retreat.

 

Members were asked to bring any other goals to the next meeting as the hope was to finalize committee goals at that meeting to present to the full Board.

 

V.   No public input was received

VI. No New/Old Business was requested.

 

Motion made by Robin Scott and Seconded by Greg Kann to adjourn.  Motion carried and meeting was adjourned at 8:58 pm.

 

 

Respectfully submitted,

Greg Kann