Tuesday, November 28, 2006 – 7:00 PM
CMS Library
Present: Greg Kann, Lucy Cushman, Kim Casey, Robin Scott,
Kris Magnusson, Sally Oxnard,
Townley Chisholm, Patty Lovejoy and Ray Trueman
Absent: All present
Administration: Arthur Hanson, Walter Pierce and Tom O’Malley
1.0 CALL TO ORDER/PLEDGE OF ALLEGIANCE: Chair Kann
called the meeting to order at
7:00 PM followed by the Pledge of Allegiance.
2.0 ANNOUNCEMENTS/PUBLIC INPUT: Jim Berlo inquired about the status of his request at the October 24th board meeting where he requested a special board meeting be called regarding a video shown to CMS staff. Jim Johnson inquired about the response to questions he had posed to the board at their last meeting regarding the 2000 Internet law suit and the Bodi, Krause and Griffin communications audit. Nathan Merrill spoke to his thoughts on how the board is reacting to certain motions that are coming forward and board demeanor in general.
3.0 CHAIR’S REPORT
3.1 Facilities
· Legal Use of Maintenance Trust Fund for SAU: Chair Kann spoke to the legal opinion from our attorney regarding use of the maintenance trust fund for the renovation of the SAU offices that was enclosed in your board packets (see Attachment #1 pdf). Discussion on whether or not the question asked of the attorney was specific to a renovation of the SAU offices versus long term repair. Motion by Ms. Magnusson, seconded by Dr. Oxnard, to request a legal opinion of how the SAU office renovation cost can be funded with an ERCSD maintenance warrant article fund. Discussion followed. Amendment to motion by Ms. Magnuson to replace “…opinion of how the SAU…” with “…opinion of whether the SAU…” and include “written legal opinion” instead of “legal opinion”. Further discussion followed. Since no further explanation, Chair Kann called for a vote: Vote: 4 yes, 4 no (Scott, Casey, Lovejoy, Kann) 1 abstain (Cushman). Motion does not pass. Motion by Dr. Oxnard, seconded by Ms. Casey that the superintendent or Mr. Pierce converse with the lawyer and that they confirm that “renovation” is synonymous with “maintenance” in the opinion they previously gave Mr. Lunney. With no further discussion, Chair Kann called for a vote: unanimous.
· Tuck Learning Campus Renovations: Mr. Pierce gave presentation on initial renovation plans (see Attachment #2 pdf) submitted by architect Team Design. Discussion and questions followed regarding initial plans.
·
Historical Plaques at Annex: Chair Kann suggested plaques get moved to the SAU
office along with a picture of the old Junior High when it first opened.
Exeter Historical Society has written asking that the board work with them in
preserving the history of the school; a letter has also been received from the Exeter
Council of Aging on possibly moving the plaques to CMS; and Squamscott
Community Commons is willing to display the plaques in their building if the
board is agreeable. Motion by Ms. Cushman, seconded by
Ms. Lovejoy to have the plaques removed from the Annex and stored at the SAU
Office until the board can determine the best location for them. Discussion
followed. With no further discussion, Chair Kann called for a vote:
unanimous.
3.2 Personnel Policies & Communication
· Second Reading of Policies - BEDG – Minutes; IHBH – Extended Learning Opportunities; JICDD – Student Discipline Out-of-School Actions; and JICK – Pupil Safety and Violence Prevention: Ms. Lovejoy reviewed policies coming forward for a second reading (see Attachment #3 pdf).
- IHBH – Extended Learning Opportunities: Ms. Magnusson stated she would like to amend IHBH – Extended Learning Opportunities to include the following as the last sentence on page 2: “The superintendent or his designee has the final approval for each extended learning opportunity.” Ms. Lovejoy added that the word “transportation” needs to be added to what was the last sentence in the policy: “Unless otherwise recommended by the Superintendent and approved by the Board, under ordinary circumstances, students or their parents/guardians shall be responsible for all related expenses including transportation, tuition and textbooks.” Further discussion occurred on who was working on rubrics for this policy and how this policy is being required by the state if you have any students involved in extended learning opportunities, i.e., SST students. Motion by Ms. Lovejoy, seconded by Dr. Oxnard to accept the amended policy IHBH - Extended Learning Opportunities. With no further discussion, Chair Kann called for a vote: unanimous.
- JICDD – Student Discipline Out-of- School Actions: Ms. Lovejoy reviewed the policy. Motion by Ms. Lovejoy, seconded by Ms. Casey to approve JICDD as previously presented with removal of item #5. Additional discussion followed on how specific is the “area” of a school bus stop and can we define that area. Noted that the board cannot impose school sanctions without this policy. Since no further discussion, Chair Kann called for a vote: 8-1 (Trueman).
- JICK – Pupil Safety and Violence Prevention: Ms. Lovejoy explained that the committee added section that is bolded which deals with cyber bullying. Motion by Ms. Lovejoy, seconded by Ms. Magnusson and unanimously voted with no further discussion to adept JICK as presented.
· First Reading of Policies – EH – Data Management; GBEB – Staff Conduct; GBEBB – Employee – Student Relations; and BBBC – Board Member of District Officer Resignation: Ms. Lovejoy reviewed the policies coming forward (see Attachment #4 pdf) for a first reading and asked that any board member with questions on any of these policies, to please contact her.
· Follow-up on outsourcing teacher survey: Superintendent explained he sent out a RFP to Bodi, Krause and Griffin and they are not interested in doing the survey on this small of a scale, but did share other possible firms to contact and UNH research center has not gotten back to us yet, but will continue to look for someone. December 6th at 7:00 PM is the special ERCSD Survey Committee meeting at the SAU Office to review this survey.
· NWEA Data – Tony Baldasaro: Mr. Baldasaro passed around copies of his presentation (see Attachment #5 pdf); board ask take a closer look at NWEA growth data by instruction level for 2004-05 and 2005-06; spoke to mixed ability grouping, leveling and MathScapes with regard to this data. After Mr. Baldasaro’s presentation, Mr. O’Malley spoke to next steps administration needs to make.
· Format of NWEA Teleconference, November 29th: Chair Kann noted that tomorrow evening, 11/29 at 7:00 PM in the CMS Library will be a teleconference with representatives from NWEA and the board. Mr. Baldasaro will be the moderator and will open the meeting with background information on NWEA, followed by NWEA representatives giving their opening remarks. Will have a total of one hour for board questions and follow-up. The public should funnel their questions through a school board member.
4.0 SUPERINTENDENT/ADMINISTRATION REPORT
4.1 CMS Principal's Report: no report this evening since Mr. O’Malley used his time to participate in the NWEA portion of the agenda.
4.2 Nominations and Resignations: Superintendent would recommend the board approve the Winter sports coaches/advisors (see Attachment #6 pdf) that were in the board packet. Motion by Dr. Oxnard, seconded by Mr. Chisholm to move the recommendation of the Superintendent for winter sports coaches/advisors. Comments by Ms. Lovejoy to thank the many volunteers who give their time to these sports. With no further discussion, Chair Kann called for a vote: unanimous. Superintendent reported he would recommend the board accept the following four resignations he has received for SY 2008: CMS Ann Douglas, French; CMS Paul “Chip” Nelson, English; EHS Wendy Passero, Spanish; EHS Roxanne Wazlaw, English; and one resignation for December 22, 2006 – CMS Karen Dacier, Special Ed. Motion by Ms. Scott, seconded by Ms. Lovejoy and unanimously board voted with no further discussion, but with great regrets to accept the recommended resignations.
5.0 SAU 16 COMMITTEE REPORTS
5.1 SAU 16 Technology Committee – Greg Kann – Nov 17 meeting: Met on Friday, November 17 and committee reviewed tech support building issues and enacting new Technology Plan.
5.2 SAU 16 Transportation - Lucy Cushman – no meeting. Next meeting is Friday, December 8th at 3:30 PM at PEA
5.3 SST Committee - Kim Casey – no meeting:
5.4 SAU 16 NCLB Committee - Kris Magnusson: no meetings scheduled.
5.5 SAU 16 Policy Committee - Patty Lovejoy – Nov 15 meeting: reported under 3.2.
5.6 SAU 16 Superintendent Evaluation Committee – Townley Chisholm – Nov 17 meeting: The committee is working on a document to bring to next board meeting for consideration and the minutes of the last meeting were emailed to the SAU Joint Board by Sally.
5.7 SAU 16 Chairs' Meeting - Greg Kann – no meeting: Next meeting is Thursday, November 30th.
5.8
GBeCS Trustees Meeting – Lucy
Cushman – no meeting: Next meeting is Thursday,
December 7th.
5.9 Special Budget Committee: This meeting is scheduled for this Friday at 3:30 PM at SAU Office.
6.0 UNFINISHED BUSINESS: None.
7.0 NEW BUSINESS:
- Superintendent – all set; Chair Kann – all set;
- Ms. Cushman – shared her thoughts on past experiences with Chip Nelson and how he will be missed when he retires at the end of SY 2008.
- Mr. Trueman – question on Mr. Johnson’s reimbursement and Superintendent noted he will be issued a refund check.
- Ms. Casey – all set; Ms. Scott – all set
- Ms. Magnusson – thanked Mr. Baldasaro again for his excellent presentation;
- Ms. Lovejoy – all set;
- Dr. Oxnard – commented on paragraph that was in the Talon on weighted grades and wants the public to understand that EHS will continue to have ability grouped classes in both academic and sports.
- Mr. Chisholm - thanked Mr. Baldasaro for presentation and commented on NWEA growth data.
8.0 APPROVAL OF MINUTES
8.1 November 14, 2006: Motion by Ms. Casey to
amend the minutes to reflect 3.2
“Mr. Chisholm” not “Mr. Townley”; in 8.2 to reflect a vote of 6-1, not 8-1 and
under 7.0 to include as part of the minutes the motion by Mr. Chisholm versus
showing the motion as Attachment #9, seconded by Dr. Oxnard. Discussion
followed. With no further discussion, Chair Kann called for a vote:
unanimous.
9.0 NON-PUBLIC SESSION: RSA 91-A:3, II (c,d, and i): Motion by Ms. Lovejoy, seconded by Ms. Cushman to go into non-public session under RSA 91 –A:3, II (c,d, and i) at 9:45 PM followed by a roll call vote with all board members answering in the affirmative.
Board returned from non-public session at 9:51 PM.
10.0 ADJOURNMENT: Motion by Ms. Casey, seconded by Ms. Lovejoy and unanimously voted with no discussion to adjourn at 9:52 PM.
Respectfully submitted,
Sally Boyd, Secretary