NOT APPROVED
Newfields School Board Meeting –Minutes
In Attendance:
Board Members: Jan Trueman, Mark Bouzianis, Mike Grant
Administration: Steve Kossakoski, Dennis Dobe
Board Officers: Carolyn Bellisio Kelly, Maggie Doane
Visitors: Ed Oddo
1. Call to Order – The meeting was called to order at 5:46 p.m.
2. Non-public Session – none
3. Approval Of The Minutes
3.1 There are two amendments to the April 12, 2004 minutes.
i. In section 8.2 Dianna Collinge’s name was spelled incorrectly
ii. In section 8.2 a date correction: ‘May 20th is the first enrichment planning meeting for next year.
Mark Bouzianis made a motion to accept the minutes as amended from April 12, 2004. Mike Grant second. All in favor.
4. Visitors-
4.1 Ed Oddo – Ed works with Dick Wendell and came to present the costs of work that may need to be done on the school during the summer months. The intent is to bid out most of the tasks except installation of lights and addition of two circuits to the multipurpose room. Ed will provide a better estimate for Item #5 – ‘Add new electrical circuit to multipurpose room and/or determine why circuit trips when loaded’ by next board meeting.
The current hot water heater needs to be addressed, it is sub-standard for a school the size of NES and is only a 40 gallon residential heater. Steve Kossakoski recommended that Dennis Dobe work with Ed Oddo to prioritize the tasks in order of need and provide this list by next board meeting. Ed’s next steps are also to develop a capital plan and review equipment to recommend what mechanical and electrical work needs to be done for next year.
5. Business And Financial –
5.1 Monthly financial report - Maggie Doane stated that the cash on hand is $244,139.10. The School Building fund is $4,765.05. The School Building Maintenance Fund is $6,813.29. Moved $150,000 to municipal market last month and made $103.56 in interest. Maggie attended the New Hampshire Government Finance Offices Meeting and Seminar. She found it interesting and informative. Maggie will provide a write up for the board for the next board meeting.
Mark Bouzianis inquired about recent invoices for TF Moran, he would like to hold off on any future payment based on the percent completion of the project.
Steve Kossakoski noted that there unbudgeted expenses for significant special education consulting costs for preschool students and substitute teacher costs.
5.2. Proposed encumbrances – Discussion regarding whether board should approve proposed encumbrance for anticipated estimated expenses for TF Moran and some instructional and facility needs. Before deciding the board needs a clearer sense of the costs and Steve Kossakoski stated that you can not encumber for wages or contractual services. Mike Grant noted that next month if they want to encumber a specific amount, they would need a P.O. for the amount for specific vendors.
6. Curriculum
6.1. Kindergarten Program/Enrollment Update- Mr. Dobe stated there are currently 14 registered kindergarten students committed for September 2004 enrollment and 17 children scheduled for kindergarten screening for May 12th. Jan Trueman requested for Mr. Dobe to send an e-mail to board members to report on the results and enrollment numbers after the Kindergarten open house on May 11th.
7. Superintendent/Assistant Superintendent Report
7.1 SAU Update- SAU joint board meeting on Monday, May 17 at SST at 7:00; dress code and superintendent evaluation to be discussed.
7.2 Enrollment update- Enrollment is the same as April 2004, total of 177 students.
8. Principal’s Report
8.1 School activities:
Dates for upcoming events:
8.2 Grades 4 & 5 teaming – fourth and fifth grade teaches have been meeting regarding the teaming model. After numerous conversations, the School Administration has decided to go with a new model. There will be two teachers for fourth grade, Mrs. Bzdafka and Mrs. Bromley and two teachers for fifth grade, Mrs. Dupont and Ms. Rosenbleeth. All topics will be covered by the homeroom teacher except there will be one teacher responsible for science and one for social studies. The children will still change classrooms and there will still be integrated units and mixed grouping in these grades. The master schedule would be the same with Wednesday for early release days and special events.
Carolyn Bellisio asked about how everyday math would be transitioned to the fourth grade teachers, especially since Mrs. Dupont is the teacher currently responsible for math. Mr. Dobe responded that there should be a smooth transition since the teachers have some math background and will be getting up to speed with SAU wide training-training and exposure this summer. They will also work with Mr. Bennett to transition how he is using the program and what the children’s current math abilities are.
9 General Correspondence-
9.1 none
10 Personnel
10.1 Kirsten Lebrun gave birth to a healthy happy baby girl – Brianna Lynn
11 Building and Grounds
11.1 Parking lot update: Finalizing the plan and getting approvals. May need to be prepared to get a warrant article, if necessary.
11.2 Summer projects – This was discussed in Section 4 above with visitor Ed Oddo.
11.3 Other update - Maureen Hackett, who used to be a board member and actively involved in the community and NES school, is ill and bed ridden. Jan Trueman and Maggie Doane will work on sending an appropriate gift from the board and school to wish her well.
12 Pupil Related Matters-
12.1 None
13 Board Reports/ Policy-
13.1 SAU 16 Chairs meeting update – Jan attended the Chairs meeting and dress code is still being discussed with the Exeter Elementary Board chair and Policy Committee. There is a new version of the code which will state everyone will dress appropriately and each board has the right to elaborate if they chose to. Steve Kossakoski will be discussing the NWEA testing taken place, data driven decision making model with a portfolio approach and open source software model at the next meeting.
13.2 SAU 16 policy manual update- No changes provided to Mike Grant. Mike Bouzianis asked information about the safety/emergency drill. Mike Grant responded that bus personnel provide safety/emergency drill on evacuation and the rules of the bus are reviewed with the students. Mark Bouzianis had a question regarding EI Insurance Overview and recommended that the Insurance release for current policy should discuss insurance coverage in more detail. Mike Grant will research this request. Mike Grant made the motion to adopt all of the policies below which excludes the EI Insurance Overview. Jan Trueman second. All in favor.
13.2.1 DBB Fiscal Year
13.2.2 DFA ` Investments
13.2.3 DJG Vendor Relations
13.2.4 DM Cash in School Buildings
13.2.5 EB Safety Program
13.2.6 EBBB Accident Reports
13.2.7 EBBC First Aid and Emergency Care]
13.2.8 EBCD Emergency Closings
13.2.9 EDC Authorized Use of School Owned Materials
13.2.10 EEAE School Bus Safety Program
13.2.11 EEBB Use of Private Vehicles to Transport Students
13.2.12 EFC Free and Reduced Price Lunch Policy
13.2.13 EGA Appropriate and Acceptable Computer, Network and Internet Use
13.2.14 EGAG Internet File Log Retention
13.2.15 EGAH E-mail Retention
13.2.16 EHB Record Retention
13.2.17 EHBA Internet Log File Retention
13.2.19 FAB Admission/Attendance of Non-Resident Students
14 Old Business-none
15 New Business-Nurse Kubit will be working with the Cooperative Middle School on providing chicken pox boosters to 5th graders for entrance into the middle school.
Review of collective bargaining agreement (teacher contracts) will begin. Board Members will provide comments to Jan Trueman. The first meeting will be to set ground rules of what will be discussed. Steve Kossakoski will provide a list of ground rules used in the past.
16 Next Meeting- moved to Thursday, June 17, 2004, 5:30 PM. Original date of June 14th conflicted with 5th grade celebration. Mike Grant will handle graduation responsibilities in Jan Trueman’s absence.
17 Adjournment- the meeting was adjourned at 7:14 pm. Mike Grant motioned to adjourn first, Mark Bouzianis second. All in favor.
Respectfully submitted,
Carolyn Bellisio