NOT APPROVED
Newfields School Board Meeting –Minutes
In Attendance:
Board Members: Jan Trueman, Mark Bouzianis, Mike Grant
Administration: Steve Kossakoski, Dennis Dobe
Board Officers: Carolyn Bellisio Kelly, Maggie Doane
Visitors: Ed Oddo, Michael Woodworth, Jackie Horgan, Don Doane
1. Call to Order – The meeting was called to order at 5:40 p.m.
2. Non-public Session –
Mike Grant made a motion to enter into non-public session under Chapter 91A:3II, C, at 6:31 p.m.. Seconded by Mark Bouzianis. Role call vote: All in favor.
Present: Board Members: Jan Trueman, Mark Bouzianis, Mike Grant
Administration: Steve Kossakoski, Dennis Dobe
Parent: Jackie Horgan
Topic: Pupil, parent and teacher issues.
Motion to leave non-public session made by Mark Bouzianis. Seconded by Mike Grant. Role call vote: All in favor.
Returned to public session at 6:49
3. Approval of Minutes
3.1 December 13, 2004 School Board minutes - were held to review in the next meeting.
3.2 December 13, 2004 Budget Workshop minutes - Mark Bouzianis made a motion to approve, Mike Grant seconded. All in favor.
3.3 December 20, 2004 Budget Workshop minutes - Mark Bouzianis made a motion to approve, Mike Grant seconded. All in favor.
4. Visitors-
4.1. NYAA representative – The board has requested that a NYAA representative present to the board the maintenance agreement for the NYAA fields and expectation of spending for 2005 at this board meeting. Steve Mikulich was unable to attend the meeting but provided a statement from the NYAA. The board still needs more clarification than this statement provides and requests that a NYAA representative present at a future meeting to discuss the agreement. Mike Grant made a motion to pay the $750 invoice to the NYAA to defray the field costs with an understanding that they will present to the board and explain current costs and work to set up a schedule for future payments. Seconded by Mark Bouzianis. All in favor.
4.2. Ed Oddo-
NES Capital Improvement Plan – Ed has returned to provide the board updated costs for the asbestos abatement. Ed noted that it will cost more to do the asbestos abatement in sections than to take care of it all at once. It is estimated to cost $4,900 to remove the asbestos plus $2,000-$3,000 for an industrial hygienist. This includes removal of asbestos from the ceiling and the floor tiles. The asbestos underneath the carpet does not keep it safe, the carpet creates a residue and does not encapsulate the asbestos. The school board noted it is their intention to make arrangements to have the asbestos removed using the school maintenance fund at the end of the school year.
Parking lot estimates – Ed Oddo has provided a rough estimate of $375,000 for the parking lot. This is only one estimate, due to time constraints and several unknowns this was not put out to bid. There is a recommendation to do a geotechnical study in the front of the school, an electrical design and a landscape design. The landscape design should include trees or shrubs between the abutting property and possibly a retaining wall along the facing edge. The driveway permit is still outstanding and there is a possibility that the state will require a review of driveway usage patterns to determine if an acceleration lane is needed. This would include statistics on bus volume, student population, number and size of school events and activities, etc.
5. Business And Financial –
5.1 Monthly financial report - Maggie Doane provided the financial information. The cash on hand to date is $296,286.84. The School Building Fund balance is $4,804.44 and the School Building Maintenance Fund balance is $11,872.47.
5.2 Non-resident tuition update – A small claim has been filed to recover outstanding tuition funds.
5.3 Warrant Articles – Reviewed warrant articles to be presented at the board. The board decided based on the information from Ed Oddo in section 4.2 above that more research needs to be done on the pricing for the parking lot before submitting a bond for approval, therefore the board would not move forward with a bond hearing. Mike Grant made a motion to accept the warrant articles as presented for #2, #3 and #4 will be increased to $10,000 to cover capital spending. Mark Bouzianis second. All in favor.
5.4 Preparation for budget hearing – The auditors have requested the board to approve the activity account. Mike Grant made a motion to accept the auditor’s change. Mark Bouzianis second. All in favor.
6. Curriculum
6.1 Everyday Math study groups – Working with other schools in the SAU to have teachers meet with other schools by grade level to provide consistency across three schools in the Everyday Math program.
6.2 National Assessment of Education Progress – NAEP. The Nation’s Report Card letter went to Fourth Grade students regarding NAEP testing. The school must participate but parents have the option not to have their child participate in the tests on February 1st. Each child was chosen randomly for which section of the test they will take.
6.3 Technology training – The SAU Integration Specialist is outlining technology training to involve establishing a web presence and other skills such as PowerPoint presentations and publishing which will be helpful with curriculum mapping.
7. Superintendent/Assistant Superintendent Report
7.1 SAU Update - none
7.2 Enrollment update – Dr. Kossakoski reported that school enrollment has remained the same at 177.
7.3 Open positions for March election - Moderator, Treasurer, School Board member (Mike Grant) and Auditor positions are up in March 2005.
8. Principal’s Report
8.1 School activities:
· Enrichment committee has met to plan the auction on March 12th
· Monday, January 15th school is closed to celebrate Martin Luther King Day
8.2 Defibrillator – School plans to purchase the defibrillator for 2005 and will receive training as appropriate.
9. General Correspondence
9.1 None
10. Personnel
10.1 None
11. Building and Grounds
11.1 Parking Lot Update – see section 4.2 above
11.2 Asbestos Abatement Update – see section 4.2 above
12. Pupil Related Matters
13. Board Reports/ Policy
13.1 SAU 16 Chairs meeting update – nothing to report.. .
13.2 Newfield’s/SAU Policy Manual – Mark Bouzianis made a motion to approve all of the policies listed below except GBG. Mark seconded. All in favor. Mike is still waiting for further information on prior request on GBG.
13.2.1 EBCB Fire Drills
13.2.2 EBCC Bomb Threats
13.2.3 ECAB Program Accessibility at Public Events
13.2.4 EEA Student Transportation Services
13.2.5 GBA Equal Opportunity Employment
13.2.6 GBB Employee Involvement in Decision Making
13.2.7 GBEA Staff Ethics & Employee Conflict of Interest
13.2.8 GBEC Drug Free Workplace
13.2.9 GCB Professional Staff Contracts
14. Old Business –
14.1 Doors Open – Mark Bouzianis asked how the school would deal with current violation of fire code regarding having the doors open until the magnetic door locks can be installed. Mr. Dobe responded that until the time when the changes can be made that he will instruct the teachers to abide by fire code and keep classroom doors closed.
15. New Business – None
16. Next Meeting - Monday, February 14, 2005, 5:30 PM. Public Hearing on the budget is Saturday, January 15th at 9:30 a.m..
17. Adjournment- The meeting was adjourned at 7:37 pm. Mike Grant motioned to adjourn first, Mark Bouzianis second. All in favor.
Respectfully submitted,
Carolyn Bellisio